The Town of Purcellville is on track to select an independent firm to conduct an operational audit of its government structure by late May.
After receiving responses from 14 firms interested in conducting the audit last week, the Purcellville Town Council on Tuesday night unanimously approved Mayor Kwasi Fraser’s choice of Councilman Ted Greenly and Vice Mayor Nedim Ogelman, along with Interim Town Manager John Anzivino’s choice of Budget Specialist Tom Angus and Town Clerk Diana Hays to lead the selection process. This Proposal Analysis Group will work to narrow the firms down to “a manageable number” to conduct interviews and final negotiations.
The group is set to meet with Town Procurement Specialist Kathy Elgin this week to get copies of the firms’ responses and to review evaluation criteria. It will meet again in two weeks to review individual evaluations and select the top three to five firms for interviews, which will be conducted during the second week in May. The group will then conduct negotiations with the top two firms the week of May 14 and recommend the top firm to the Town Council on May 22.
The group will score each firm based on a 100-point system, with a maximum of 40 points going toward their overall ability in addressing the scope of work, 30 points for their previous experience conducting similar studies, 20 points for their proposed schedule to complete the scope of work and 10 points for references.
According to a staff report, the audit is expected to be “beneficial to the town in updating operational practices, assessing the department’s organizational structure and staffing levels and evaluating current policies to determine if efficiencies can be improved in overall town operations.”
The staff has estimated that the audit will take 120 days to complete and will cost up to $45,000, which will be pulled from the town’s contingency fund.
The selected firm will be expected to solicit information and ideas from residents, review current town policies, analyze staffing levels, review procedures the town uses to project, assess and collect revenue and recommend changes to the organizational structure of each department. At the end of the process, the firm will meet with the Town Council in a public meeting to discuss the findings and gather input from council members.
While talks of bringing in an independent firm to conduct an operational audit began in 2016, it wasn’t until four months ago that the Town Council decided to move forward with the process. The last time this type of study was performed was in 2005, although it examined only the town’s staffing needs and organizational structure.