The Town of Purcellville is nearing a selection of a firm to conduct an operational audit of its organizational structure.
Town Manager David Mekarski told the Town Council last week that the proposal review team of Councilman Ted Greenly, Vice Mayor Nedim Ogelman, Budget Specialist Tom Angus and Town Clerk Diana Hays had narrowed the interested firms from 14 to eight and is working to select three or four finalists this week for interviews. If the process remains on track, the group could make a recommendation on the top firm to the Town Council by May 22.
The group is scoring each firm on a 100-point system, with a maximum of 40 points for their overall ability in addressing the scope of work, 30 points for their previous experience conducting similar studies, 20 points for their proposed schedule to complete the scope of work and 10 points for references.
Currently, bid prices of the eight firms range from $30,000 to $115,000. Finance Director Elizabeth Krens recommended that the Town Council “ballpark” a number for how much should be budgeted for the audit. She said that if the Town Council ends up needing more money to pay a firm, it could amend the budget. The Town Council will discuss the matter at its next budget work session on May 23.
The selected firm will solicit information and ideas from residents, review current town policies, analyze staffing levels, review procedures the town uses to project, assess and collect revenue and recommend changes to the organizational structure of each department. At the end of the process, the firm will meet with the Town Council in a public meeting to discuss the findings and gather input.
Once completed, the audit will be used to update operational practices, assess each department’s organizational structure and staffing levels and evaluate current policies to determine if efficiencies can be improved in overall town operations, according to a staff report.
While the staff expects the audit to take 120 days to complete.
In addition to the audit, Mekarski, who stepped into the position last month, is holding 30-minute meetings with all 82 town staff members to get a better understanding of each department’s operations.